Novanet Service Groups Terms of Reference

NOVANET SERVICE GROUPS

TERMS OF REFERENCE

Mandate

The Novanet Services Groups consist of Access Services, Acquisitions, Cataloguing and Livehelp. These Services Groups are established by the Novanet Board of Directors to promote communication, the exchange of information and to advance matters related to service, resources and policies of the Novanet consortium.

Authority

Novanet Service Groups are created by and receive their authority from the Novanet Board of Directors.

Responsibilities

  1. Develop policies and procedures as they relate to the service area.
  2. Recommend system enhancements to the Novanet Manager.
  3. Identify projects that need to be undertaken to the Novanet Manager.
  4. Assess activities and undertakings through a brief annual report to the Novanet Board of Directors.
  5. Communicate all records of meetings and decisions, using the Novanet website and Service Group listserves.

Membership

Each Novanet Service Group shall include the Novanet Manager, at least one representative from each Novanet member institution in the service area, and at least one representative from each Novanet associate member institution in the service area as appropriate. Whereas multiple representatives may attend meetings, only one vote is permitted per full member institution.

Term of Chair

The Chair of each Service Group is elected by the members of the Group to serve a 2-year term.

Communication

The Service Groups may hold one half-day in-person meeting per year, as well as two telephone or online meetings per year. Ongoing communication within the group will be carried out via listserves and group-restricted mailing lists. Any and all listserves and group-restricted mailing lists, or any other mechanism used for group communication, must include the Novanet Manager.

Reporting

The Novanet Manager oversees the on-going activities of each Service Group. Service Groups will each submit a brief annual report that will include an overview of the year’s activities, issues to be addressed, and an outline of any recommended projects. Reports are to be submitted to the Chair of the Novanet Board of Directors by December 31st of each year.

Revised March 2008