Titles Ordered Report (two part report)

Part ONE

  • Click Services
  • Click Retrieve and Print Acquisitions Records
  • Click General Retrieval Form (acq-02-01)
  • Output file – give your file a name – all lower case, no spaces, punctuation or symbols except a dash.  Remember the name, you will need it in part two.
  • Retrieve By: enter Sub-library
  • Enter your sub-library on the line below
  • Retrieve By: enter Order date
  • Enter date to start on next line (format YYYYMMDD)
  • Enter date to end on next line (format YYYYMMDD)
  • Dates entered depend on how much time you want to cover – a month, a year, or all since going on Aleph)
  • Click Submit

This will send the file to the Batch Queue and then the Batch Log.  If the file is sitting in the Batch Queue, you cannot do part two as Aleph will tell you the file does not exist.  You will have to wait until the file moves into the Batch Log.  Once in there, you can proceed with part two.


Part TWO

  • Click Services
  • Click Retrieve and Print Acquisitions Records
  • Click Print Acquisitions Records (acq-03)
  • Input File – enter the file name you used in part one
  • Output File – give it a different file name than the input file
  • Report Format – you have a lot of options, but can select a maximum of 10, check the box to select
  • SMU uses: Order number, Vendor code, ISBN, Order’s local price, Budget number, Z13 title, Z13 author, Z13 imprint.
  • Ignore the boxes in the lower section
  • Click submit.


Heather Saunder, SMU