Novanet Acquistions Committee Meeting #2

1998, Dec. 3, 1 p.m.

University of King's College Library

Present: L. Aiken (DalLaw), M. Bartlett (DalTec), B. Birdsall
(Novanet), H. Blanchard (MSVU), K. Chandler (DalKil), P. Drisdelle
(King's), P. Glenister (MSVU), chair, M. MacDonald (DalWKK), E.
MacLean (SFX), D. Manning (SMU), L. Melanson (AST), S. Nickerson
(Novanet).

Regrets: G. Fraser (DalWKK), L. Hsiung (DalKil), T. Winchcombe
(DalTec)

 1.	Approval of agenda
 The agenda was approved as circulated via e-mail with the addition
 under 4. of 4. 1. Committee terms of reference.

 2.	Approval of minutes of meeting #1 (1998, Oct. 15)
 The minutes of the previous meeting were approved as posted on the
 committee web page with the following corrections: also present were
 M. Bartlett (not regrets) and E. MacLean; Mike Scott should be Mike
 Lutwick and subsequent references to MS should be ML; 3.5.1. Year
 2000 compliance custom reports will be unaffected in Novanet; 4.5
 Library/Vendor account number enhancement request should also include
 series statement; 4.6 paragraph 1, "BB The Acquistions Committee has 
 to decide on priorities rather than the Novanet office";   final 
 paragraph, delete "(Did ... needed)."

 3.  1.	Multimedia supplement checkin Task Force
 D. Manning reported that the Task Force has not yet arranged to meet.

 3.  2.	Serials claim address
 S. Nickerson described that when there is a checkin history claims
 will be linked to the active vendor at the time of checkin so that
 claims assume the contemporaneous vendor; otherwise claims assume the
 current vendor. As a workaround, with care it is possible to realign
 checkin box order and adjust the checkin data. Advance Release 6.8's
 creation of agency-discrete publication patterns should simplify
 this.

 3.  3.	Serial item due/expected issue reports
 S. Nickerson reported that Geac was aware of this bug (all data
 output is correct but not all relevant data is output; only the full,
 extremely large report provides all the data) and that it would be
 fixed in Advance Release 6.8. In the meantime, it will be possible to
 adjust three existing reports available on the web page so that
 agencies can locate 1) first claims, 2) Items due, and 3) Expected
 issues. D. Manning reported that the monograph order claim report was
 producing incomplete results; S. Nickerson asked for sample POs to
 track.


 3.  4.	Electronic ordering vendor change duplicates
 S. Nickerson reported that, since the VNDCNG command with all vendors
 now using the E-mail order method creates duplicates for items
 previously ordered via regular mail, creation of an alternate vendor
 code for these vendors could allow for both methods.

 3.  5.	E-mail claims
 S. Nickerson reported that T. Winchcombe and M. Lutwick are still
 discussing this possibility but that to bring it to implementation
 would be an enhancement not on the current request list.

 3.  6.	Network location
 P. Glenister reported that the dilemma posed by this consideration is
 still under discussion to find a feasible solution.

 3.  7.	Enhancement list

  3.  7.  1.	BISAC ordering
   S. Nickerson reported that tests so far had resulted in multiline
   Pos which pose problems for agencies' financial offices and for
   Novanet reports. Since some vendors prefer the BISAC option, this
   enhancement remains at the top of the enhancement list for
   Acquisitions.

  3.  7.  2.	Print cancellation letter
   This is now an inactive enhancement request.

  3.  7.  3.	Add fields to print on purchase order
   This enhancement request has been completed to include the addition
   of vendor account number and edition and series statements only for
   orders which are printed. S. Nickerson agreed to pursue inclusion
   of these additions for e-mailed orders.

  3.  7.  4.	Statistical reports
   (1) LCNs by institution
   S. Nickerson indicated that this is a 40-hour processing job
   results of which would initially be posted monthly on the
   Acquisitions statistics web page and later on the Library page.
  (2) Barcodes by institution
  S. Nickerson's concern was with the need to distinguish between 
  authentic and negative barcodes. The Committee's preference was for 
  a count of authentic barcodes which he indicated would initially be 
  posted monthly on the Acquisitions statistics web page and later on 
  the Library page.
  (3)   Serial/standing orders (current subscriptions)
  S. Nickerson indicated that three results of counts would 
  initially be posted daily on the Acquisitions statistics web page 
  and later on the Library page:
    1) orders by review date sorted by agency; 2) active copysets
    sorted through four levels of location; 3) details incorporating
    erroneous data of active copysets sorted through four levels of
    location.
  (4) Serials by institution
   S. Nickerson indicated that a count of all records with LDR/007=s
   sorted by agency would initially be posted monthly on the
   Acqusitions statistics web page and later on the Library page.
  (5) Number of orders
  S. Nickerson's concern was with what would be counted (orders 
  placed and filled, placed and cancelled, placed and unfilled, or 
  some combination). The Committee requested that orders opened by 
  agency should be counted and S. Nickerson agreed that this would 
  initially be posted daily on the Acquisitions statistics web page 
  and later on the Library page.

 4.	New business

 4.  1.	Committee terms of reference
 The Committee agreed that, before 18 Dec. 1998, D. Manning should
 draft and distribute to the Committee terms of reference for a
 preamble and for section 3. Responsibilities/duties, and that P.
 Glenister should draft and distribute terms of reference for all
 other sections.

 5.	Meeting #3
 The Committee agreed that the date of the next meeting would be
 determined by the Chair as agenda items are proposed.

 6.	Adjournment