Novanet Acquisitions Committee Meeting
August 3, 2000, at 1:30 p.m.
University of Kings College Library


	Present:	Linda MacLeod (Dal Killam), David Manning (SMU),
Florence Wardrope (SFX), Marilyn Foote (NSAC), Linda Aiken (Dal Law),
Karen Chandler (Dal Killam), Gail Fraser (Dal Kellogg), Mary Macdonald
(Dal Kellogg), Bev Neable (NSCC), Barbara Nelke (DalTech), Helen Blanchard
(MSVU)

        Absent:	Lloyd Melanson (AST),Nick Sobol (UCCB),Elaine MacLean
(SFX),Peter Glenister (MSVU),Paulette Coolen (King's)


1)	New members and those substituting for others were welcomed.LA and
KC introduced themselves to membership as this was their first
meeting held while acting as Co-Chairs for the Committee.

2)	Agenda approved. Minute taker appointed: MM

3)	Previous Minutes (Dec.3/98) were approved with the following
        correction:                        
	(3.1) - multimedia supplement check-in task force never did meet.
DM commented that              	perhaps the idea of this task force should
be reinvestigated in light of upgrade to
	6.8 in the future. Changes involved with upgrade might alter the
issues somewhat.

4)	Report from the Committee of Chairs Meeting:
                                                      
           4.1)	It was decided that an Implementation Steering Committee
should be struck consisting of persons with in-depth knowledge. The draft
terms of reference for the committee were distributed. Chair of this
committee will be Wayne Paquet from NSAC (an IT person). Acquisitions
Committee members were asked to consider serving on this committee so a
decision could be made at today's  meeting. David Manning was asked if he
would serve on the Steering Committee and by the end of the meeting agreed
to let his name stand on the condition that other people from SMU weren't
participating. LA will give DM's name with the proviso that an additional
name may be added later - this due to some Committee members being on
vacation and also that it would be good to have both a serials and
acquisitions person participating.  KC agreed to approach EM about
volunteering as Serials module representative. 

		4.2)	Tentative implementation schedule from GEAC was
set to begin with delivery of hardware to Novanet office in August. This
is already behind schedule. The client training was supposed to be in
October. LA told the Committee of Chairs that October is a bad time.  LA
believes GEAC are thinking of switching  over during Xmas. (NYU is
experiencing big problems and are about 6 months behind).
			There was some discussion regarding the
progression into 6.8 upgrade and members expressed concern that the
implementation be structured and hoped it would allow time for more
training and instruction than previously provided.
   
	4.3)	Committee of Chairs came up with list of questions for
GEAC which was distributed. DM feels changes require an individual to have
much more diversified knowledge i.e. person doing piece record may now
need to know publication pattern. The changes are going to be much
greater. Integration of work flows will be required of some libraries.
Concern was expressed about reports and how they will occur eg. item due
lists. 

	4.4)	Only 8 students are allowed for training. Discussion
ensued about the need for more students. It was decided that we should ask
to have more participants take part in the GEAC training session. Three
days in November is currently set aside for training. A schedule of the
expected dates was distributed. 

	4.5)	Committee of Chairs also discussed Wayne Paquet's
principles/practices and protocols for using listserves.  This will be
distributed (on Novanet - L) when it is finalized.

5)	LA and KC were asked to make sure reps list of serials/acquisition
membership is accurate. A current list is on Novanet serials/acquisition
homepage. DM said that the reps list of the institutes should be complete
i.e. Dal should not be limited to one rep on the serials/acquisition
meetings (Dec. 98 - Novanet serials/acquisition terms of reference - one
rep form each agency.) Perhaps we should have a floating membership
whereby people from a library who are dealing with that function in detail
should be allowed to meet. Perhaps in implementation we should strike
smaller groups to discuss particular functions of the system.

6)	It was reported that management at King's College decided they
could not continue to allow staff time to serve on the Acquisitions
Committee. LA asked for opinions. Agriculture College had listed it as a
plus' that they would get to attend at least 4 meetings. Non-attendance by
Novanet agencies does put pressure on other Committee members to pass on
crucial information.  LA will lobby at next Committee of Chairs meeting
for the King's representative to continue to attend the Novanet
acquisitions meetings. 

7)	Other Concerns:

	Members discussed 6.8 Implementation matters and voiced their hope
that Novanet staff and the Implementation Steering Committee will keep
various Committees informed as to the status of implementation issues as
they arise. 
		
		Meeting adjourned at 3:00 p.m. 

Minutes prepared by:Mary MacDonald, Kellogg; revisions by:KC/LA