Novanet Board of Directors Terms of Reference




The purpose of the Novanet Board of Directors is to develop Novanet’s vision, establish its goals and objectives and undertake long-term planning for the consortium. The Board of Directors pursues its purpose through collaboration with its member partners as well as with other agencies and institutions, whenever appropriate.


The Novanet Board of Directors is created by and receives its authority from the Novanet member institutions. The Board of Directors may be dissolved only on the direction of the Presidents of the Novanet member institutions.


  1. Oversight and approval of the Novanet budget.
  2. Initiate and facilitate strategic planning processes to ensure present and future viability of the consortium.
  3. Establish and dissolve service and project groups as required.
  4. Make decisions on recommendations emanating from the service and project groups.
  5. Communicate meetings and decisions via the Novanet website.
  6. Identify and apply for funding opportunities and participate in collaborative ventures to expand Novanet’s capabilities and effectiveness.
  7. Assess activities and undertakings through an annual report for the consortium.
  8. Organize training opportunities during which representatives from each of the Novanet member institutions will meet for professional development sessions and bring forward items for future action.
  9. Motions of the Board shall be decided by a majority of votes cast. In the event a Board member is absent for a vote, a designated proxy may be chosen from among other members of the Board.


  1. The Head Librarian from each of the Novanet member institutions.
  2. The Novanet Manager (ex officio, non-voting).

The Chair, Vice-Chair (Chair Elect) and Treasurer form the Executive Committee of the Novanet Board of Directors and are elected annually by the members of the Board of Directors. The Past Chair is an ex officio, non-voting member of the Executive Committee.

The term for each member of the Novanet Board of Directors and Executive Committee is determined by their position and is effective for as long as each member holds his/her position. In the event a member is absent from their position, the individual who is officially acting in their position will represent their institution on the Board until such time as a permanent replacement is named.


The Novanet Board of Directors will meet at least three times a year.


  1. A motion and vote is required for all Board decisions.
29 June 2001
Revised February 6, 2003
Revised January 2007
Revised March 2008
Revised April 2017